Important:Tenants must complete the Emergency Personnel Notice & submit to the property management office. Note:Emergency Personnel Notices and Disabled Personnel Notices will be maintained at the atrium security console in a 3-ring binder for easy reference during emergencies.
Important:It is the responsibility of the tenant to update their Emergency Personnel Notice and resubmit as staff changes occur.
Emergency Personnel - Tenants
Each Regions Center tenant should organize a life saftey team by selecting responsible and dependable employees to be designated for the positions of Fire Warden, Assistant Fire Warden and Disability Aide. These individuals should be personnel who regularly remain in the office on a daily basis. All tenants should complete the Emergency Personnel Notice and submit to the property management office.
The Fire Warden should be a tenant employee who holds a position of sufficient authority so as to ensure the proper response by suite occupants. This person must be able to direct the tenant's life safety emergency plan and take charge of the operation of the suite and coordinate with the efforts of the property’s Life Safety Team and Fire Department.
- Fire Wardens must be thoroughly familiar with the Emergency Evacuation Plan.
- Fire Wardens will review and study the floor plan for their suite, know the number of suite occupants and the number of exits for the purpose of dividing the population into groups or squads and to formulate the traffic patterns for a timely and proper evacuation to both stairwell exits.
- Periodically, Fire Wardens will make checks to prevent any accumulation of combustible materials in the entrances, exits, lobbies, corridors and aisles of their suite.
- Fire Wardens will be responsible for the Assistant Fire Wardens and all Disability Aides (if necessary).
- Fire Wardens will have available, a Disabled Personnel Notice listing all persons with disabilities and their aides. This list shall include locations of both the disabled person and their aide. This list should be reviewed monthly and updated if necessary and a copy submitted to the property management office. It is the responsibility of the Fire Warden to assign Disability Aides to each disabled person in your suite and to ensure that they are evacuated to the interior area of the stairwell to await rescue by fire fighters or building personnel.
During an emergency:
- Take up positions in the corridor by the appropriate stairwell exit.
- Instruct Assistant Fire Wardens to immediately inspect their assigned area, including restrooms, and report their findings.
- Insure that the Disability Aides have located the people they are assigned to and that they have sufficient help in moving them to the area near the stairwell.
- Before opening any stairwell door, it should be checked to make certain that it is not hot. DO NOT OPEN A HOT DOOR. If the door is not hot and the stairwell does not contain heavy smoke, have all floor occupants proceed down the stairwell at a steady but safe pace.
- After arriving at your designated assembly area outside the building, perform a head count. If an employee is unaccounted for, you should proceed to the Evacuation Command Post (this is the Atrium security console) to advise the Safety Director that an employee cannot be accounted for.
Assistant Fire Warden
The Assistant Fire Warden is a tenant employee who will assume the duties of the Fire Warden in the event he/she is absent or unable to perform her/her duties. They will ensure that their portion of the floor has been searched and that they have accounted for each person and everyone had been directed to the primary evacuation stairwell.
- Each Assistant Fire Warden is responsible for assisting the Fire Warden to whom he/she is assigned.
- The Assistant Fire Warden must be familiar with the Evacuation Plan and the location of all exits.
During an emergency:
Immediately go to the appropriate stairwell exit. If the Fire Warden is not present, then assume the duties of the Fire Warden.
- If the Fire Warden is present, check to make sure that all interior doors are closed in your suite. Close, but DO NOT LOCK, all interior doors when evacuating. Turn off all electrical equipment except lights.
- Be certain all personnel have been evacuated before leaving your floor to report to your designated area.
- Report to your Fire Warden any personnel that cannot be accounted for.
The Disability Aide will assist with the safe evacuation of persons requiring assistance. They will stay with the person until the emergency is over. Every person with a disability shall have at least one aide who works in his/her office assigned to assist him/her in the event of an evacuation. In most incidences, it will only be necessary to move the person into the stairwell for safety. They must stay with the person until the emergency is over.
During an Emergency:
All disabled individuals should be helped to the stairwell nearest the freight elevator so they can be evacuated from the building via the freight elevator if an actual emergency exists. As soon as the emergency situation is confirmed, management personnel will man the freight elevator and will manually control the elevator in order to evacuate those persons requiring assistance from each floor (unless directed otherwise by the Fire Department or conditions exist which prevent this as a means of evacuation).